What is Transcription?

We are often asked this question by all sorts of people on a daily basis.  We aim to clarify the meaning of transcription and what it entails.  Also, provide insights into how valuable it can be to any business sector.  But most importantly, download our FREE 10 ‘Tops Tips’ for your Transcription Processing here to ensure you are armed with the relevant information on how to choose an appropriate transcription services provider.

Transcription Explained in More Detail:

We are all familiar with the many forms of recording devices available.  These useful gadgets can capture any spoken content to be listened to at a later date.  Even better, anyone can have their recordings transcribed by a transcriptionist.

The next step is processing the sound files through transcription software and listening to the dialogue.  Simple, you may think!  In today’s modern world most transcription is processed digitally.  But there are odd occasions where analogue recordings are still captured, but it is not commonplace any more.

We work with well-designed templates that enable our clients to read through their transcripts with ease.  We assess how many speakers are talking, if the information is not provided.  Transcription is like any other business, we work with our clients and the rapport we build instils confidence and trust that they will gain the desired results.  An accurate account is what everyone is hoping for.

Once we have carried out our quality checks and assessed a recording, we listen further to determine what topic is being discussed.  This enables appropriate and accurate researching for any words, phrases, acronyms or specialist terminology used.  When the basic steps have been carried out it then means we are familiar with the subject matter.

The next stage is to start actually transcribing what we are listening to.  We use foot pedals that are attached to our PCs to enable hands free transcribing.  These little devices are a godsend because they can be programmed to backspace in the recording.  If you are working with poor quality audio/video, fast paced speakers, people with heavy accents, or everyone all talking at once, you cannot hear what is being said the first time.  Words, sentences and paragraphs often have to be listened to over and over and over again.

As we work our way through a discussion, we become familiar with the voices.  Oftentimes we know a lot of interviewers because we work with them on a regular basis.  This can make our job somewhat easier by remembering some of the habits they have picked up.  Slowly the speech is turned into text on the page.  We transcribe as we listen.

After the recording has been fully transcribed, it must be checked for accuracy by the transcriber.  No one is literally word perfect and there will always be a typo, misheard word, inaudible or spelling mistake that needs to be amended.  Once the transcriber is happy with the transcript, it is returned for thorough proofreading.  A proof reader will scrutinize the document against the original audio.  Amendments will be made, picking up on any errors or omissions that have occurred.

That is it.  An accurate account of your recording, presented in a written form.  You should now have a full understanding of what is transcription?

The Benefits of Transcription:

If you take a second to think that everyone speaks in their daily life, transcription is one of the most useful forms of capturing what has been said.  Any business can outsource what they have recorded and reap the benefits.

It goes without saying there are various styles of transcription.  It doesn’t matter whether you are a large pharmaceutical company or a digital agency, transcription can be used by all.  We, as transcription providers, make it our job to make your lives easier.

Transcripts can be used in a wide variety of ways.  From PACE interviews, conferences, disciplinary hearings, market research, drug trials, the list is endless.  Many clients even gain revenue from having their transcripts produced.  Conference organisers will provide branded transcripts of a two-day event.  Not only do their delegates have the precise material that was talked about.  They can revisit the document time and time again.  Whether that be to work on specific areas, glean more information, or simply to read at their leisure.

Any transcript can be archived and used years down the line.  Gone are the days where paper gets lost or spoilt.  The beauty of a transcript is it can be stored for posterity.

What is transcription?  Well, now you know, and please take a minute to think how transcription can assist your business.  You’ll be pleasantly surprised.